Northern California Indian Development Council, Inc (NCIDC)
"The Carson Block Building"
241 F Street
Eureka, CA 95501
*****1/14/10****
Because the Monday deadline listed in the RFP is a Federal holiday, we have extended the deadline and we will now accept proposals delivered through Tuesday, January 18th by 5:00pm (PST).
For additional information, and access to construction and structural drawings, please contact:Kathie Hamilton-Gentry:
1- 800-566-2381 ext. 40 (voice)
1-707-445-8479 (fax)
Questions about the RFP should be submitted in writing via fax or email and answers will be posted to this website:
Bidder Questions and Responses:_______________
Posted 1/6/2010
Question:
Have there been any changes to the initial RFP?
Response::
Yes. The changes to the original RFP include extending the deadline to January
17th18th, 2011. In addition, the original RFP called for the Historic Structures Report to include "Construction Drawings." This language has been changed to "Detailed Sketches" Please (re)download the revised RFP to see the revisions. The old language has been struck out, and the new language added in italics._______________
Posted 1/7/2010
Question:
I have a question regarding the Request for Consultant Services for the above referenced project. On page 3, under the Minimum Qualifications and Specifications, you ask for Compensation Requirements. Are you asking for a fee proposal or standard billing procedures? If it is a fee proposal, can you tell me what portion of your selection criteria will be based on the fee?
Response:
We are asking for a fixed price bid.
The selection process will be based on the qualified bidder with the lowest price.
Question:
In reading the RFP, it mentions that the work needs to be divided into three aspects that will be bid individually – the interior, the north and east facades, and the south and west facades. Would you like the report phased (and priced) in three parts as well, or do you mean that the construction work will be bid that way?
Response:
Your bid will include three components or “aspects” and each of the three “aspects” should include a separate subtotal or price. Please note, these three “aspects” of your bid should not be confused with the two construction “phases.”
Question:
Will the background drawings that will be provided to us be in AutoCad format?
Response:
There are PDF files of the drawings available for those bidding on the RFP. The AutoCad versions of those files will be provided to the winning bidder that receives a contract as a result of this bidding process.
Question:
Will we be producing detailed sketches for the interior as well as the exterior? If so, will we be provided with floor plan drawings?
Response:
Yes, detailed sketches are required for both the interior and exterior and yes, all necessary floor plan drawings will be provided.
Question:
Is there a site walk scheduled? If not, can we schedule one?
Response:
There is not a site walk through scheduled.
Question:
Who prepared the detailed sketches?
Response:
Our Architect is Joe Monteadora with John Sergio Fisher & Associates & Ken Luttrell of CYS is our Structural Engineer. The detailed sketches would be developed based on the outcome of the Historic Structure Report and would be completed by the winning bidder of this RFP. The winning bidder’s detailed sketches would then be provided to the project architect and engineer for their use in the development of revised construction documents.
Question:
Are the sketches and previous work available for review?
Response:
There are various downloadable plan documents available upon request. The link and password to documents can be provided on request by Kathie Hamilton-Gentry, Senior Planner at the NCIDC, see the instructions at http://ncidc.org/HistoricStructuresReportRFP.htm
Question:
Can you elaborate on the requirements of the “Cost estimates” listed under Scope of Work (XIII). Would these be conceptual cost estimates for recommendations made in the HSR? Would these estimates involve work from both phases?
Response:
Cost estimates will be for the recommended treatments and materials outlined in the final Historic Structure Report. Yes, these estimates involve work from both phases (see below for the defined areas within the two phases that are included in this RFP). In addition, the estimate of your fixed price bid must be in three subtotals for the three aspects of the work described in the RFP.
Question:
The RFP clearly identifies two phases of work. Under Project Phases (XI), it notes that the “only part of the HSR that will be required for Phase II under this RFP will address the addition of three non-historic towers…” Can you clarify this statement? I assume the HSR would address and make recommendations for all aspects of the building, including seismic work/ exterior restoration (Phase I) and theatre/ interior restoration (Phase II).
Response:
It is advisable to review the three parts of the project at the bottom of section XIII Scope of work, as the two parts of Phase 1 and the one part of Phase 2 are described independently. The theater’s interior is not a part of this RFP.___________________
posted 1/14/2010
Question:
We have prepared plenty of HSRs in the past and it is relatively easy to put together a scope of work for one that includes all of the typical sections found in this type of report. Typically we would also include subconsultants who specialize in relevant disciplines, such as a structural engineer, conservator, MEP consultant, ADA consultant, and cost estimators. However, I can’t figure out how much of this is already being handled by your existing team. Would you recommend that we prepare a scope that does include these subconsultants?
Response:
The structural engineer, MEP and ADA consultants will be addressed through our architectural and engineering team. A conservator is not necessary for this project. It is recommended that you include a cost estimator in your scope for the historic aspects.
Question:
Regarding drawings…..typically as part of an HSR, we may generate detail sketch drawings to illustrate certain conditions that need to be addressed during the restoration of the building, but we certainly do not generate construction drawings as part of this process – that is typically left up to the design architect, and it sounds like you already have one.
Response:
We have already revised the section of the RFP regarding construction drawings - please see prior “Questions and responses”, above and the revised RFP (see Section XIII) on our website (www.ncidc.org) for clarification.
Question:
In order to know how to write the scope, it would be helpful to know how much previous work there has been done. Are there any existing reports that describe the building’s history, physical fabric, etc. that could be used to prepare this scope?
Response:
There are not any reports available to assist you in your Scope of Work. That being said, our engineer is willing to pass on the same information to each bidder in regard to the historic features both on the facades and the interior sections that will be affected under this RFP. Please feel free to call Ken Luttrell at CYS Structural Engineering at 916-920-2020.Question:
REPORT CONTENTS: The requested Scope of Work varies somewhat from the traditional HSR formats The biggest difference is the production of “drawings”. I assume we would include this within the “Proposed Work” Section of the Report.
• Additionally, I assume you would want the development history, construction history, and statement of significance in the report. I believe some additional building-specific research is called for to write this part of the report.
• Can we assume the report will follow one of the standardized formats?
Response:
We have revised the section of the RFP regarding construction drawings - please see the “Questions and responses” section above, and the revised RFP (see Section XIII) on our website (www.ncidc.org) for clarification. As per this revised RFP language, including “detailed sketches” in the “Proposed Work” section is appropriate. Including specific histories and statement of significance is appropriate. Use of standardized formats is acceptable.
Question:
NO PHASING: I assume that the HSR would be one all encompassing document and that the 3 construction phases (1. seismic retrofit, 2. access “tower”/rear masonry walls, and 3. main façade rehabilitation) would all be addressed within the of the “Proposed Work” section of the report and not separately. Please confirm my assumption that the HSR will follow its own schedule and not be delivered in phased “pieces” following the construction phases.
Response:
The third question and response above speaks to this issue. Please be aware that the three “aspects” must be bid on separately due to our funding sources.
Question:
INSPECTION OPENINGS: I recommend creating several “inspection openings” into the façade to look for remnants of the original construction. I believe this is critical to understanding. I assume that this would be done in conjunction with the HSR effort. I also assume that NCIDC would have a direct agreement with a Contractor to make and repair the openings. Please confirm this assumption.
Response:
Your assumptions are correct. Inspection openings will have to be created and our contractor will make and repair the openings.
Question:
MEETINGS: Will you require our participation in public meetings as part of the HSR effort?
Response:
No you will not participate in the public meeting as part of the HSR. Should we require your presence we will contract for that separately.
Question:
When you reissued the RFP the due date was January 17th, which is Monday and that is a holiday. Can we submit our proposal on Tuesday, January 18th?
Response:
Yes, due to the Monday holiday we will accept proposals delivered through Tuesday, January 18th by 5:00pm (PST).______________________
Questions/Responses posed directly to the Architect/Engineer team
posted July 14, 2010
Question:
Is the project in the city for a permit now?
Response:
Yes
Question:
What level of completion is the project, if it is?
Response:
50% CDs
Question:
Do the sketches refer to AutoCAD or hand-drawn sketches?
Response:
This refers to markups on the architect-of-record (JSFA) drawings, the architect-of-record can use AutoCAD drawings to finalize any detail w/ the consultants advise. Hand-drawn sketches are also acceptable
.
Question:
Is the scope of work only on the exterior?
Response:
The historic aspects to review are both exterior and interior.
Question:
Does the scope of work include the theatre interior?
Response:
No.
Question:
Will there only be one round of sketches?
Response:
It will be similar to doing markups for a draftsperson - you may need to review and revise the "sketches" depending on changing issues, costs, etc. so there may be more than one round, and meetings as required.
Question:
What is the cost estimater for?
Response:
It is for the historic aspects, we have a cost estimator who can handle overall building cost estimating, but we need advise on the cost of the historic restoration pieces - i.e. what is the unit cost for a terra cotta panel or plaster detail that is repeated.
Question:
Is a structural engineer needed to review things - it's implied in the RFQ that different engineering solutions would be looked at?
Response:
The RFP refers to review of the structural seismic upgrade and recommendations on any proposed changes - it does not require an engineer - merely a review of the impact of the new structural system to the historic integrity of the building.